Club Office

This page is our virtual club office, where you will find information about our Club, policies, procedures, forms and other club resources that you need.  Forms, documents and information are categorized below by role and by area of interest. All documents are in Adobe PDF format.

About Our Club

General club documents.  Learn about Durham Attack.


Member Handbook

Outlines the Club’s vision, goals, roles and responsibilities; provides policies and procedure for athletes, parents, coaches, and team representatives.
Click here to download.


Athletes

Documents for our athletes.

Registration form: OVA Registration Form (2017-2018 season)

Registration form for players, coaches, officials, and club representatives. Two parts – both must be completed.
Click here to download Part 1.
Click here to download Part 2.

Registration form: Member Information Sheet

Information sheet with contact details and photo release, for athletes.
Click here to download.

Registration form: Athlete Code of Conduct

Code of conduct signed by each athlete in the Club.
Click here to download.

Concussion Guidelines: For Athletes

Guidelines for athletes who have suffered a concussion.
Click here to download.


Parents

Documents for parents of our athletes.  For more information on Scorekeeping please contact your Parent Rep, who has access to a variety of documents stored on the Parent Reps team in TeamSnap.

Registration form: Parent Code of Conduct

Code of conduct signed by parents of each athlete in the Club.
Click here to download.

Scorekeeping: OVA Scoresheet

Copy of the OVA scoresheet, if you need to learn how to keep score.
Click here to download.

Scorekeeping: OVA Scorekeeping instructions

Detailed instructions for completing an OVA scoresheet.
Click here to download.

Scorekeeping: Volleyball Canada Scorekeeping presentation

Provides instructions and examples for completing the scoresheet.
Click here to download.

Concussion Guidelines: For Parents

Guidelines for parents of athletes who have suffered a concussion.
Click here to download.


Teams

Click to view team-related documents and forms for team parent reps, bankers and communication reps including our Blogging Guide for publishing your team articles on the web and submitting photos.

OVA Youth Competition Manual for 2017-2018

OVA manual with schedule, policies and procedures for all OVA indoor volleyball tournaments.
Click here to download.

Team Account Deposit Request

Use this form to deposit sponsorship or fundraising funds into your Team Account.
Click here to download.

Team Account Withdrawal Request

Use this form to request a withdrawal from sponsorship or fundraising funds held in your Team Account.
Click here to download.

Additional Tournament Registration Request

Use this form to request registration in an extra tournament – OVA regular season, Provincials or Nationals only.  Note that you must submit this form, with payment, a minimum of one week prior to the tournament registration deadline.
Click here to download.

Payment Submission Form

Use this form to submit miscellaneous payments to the club, for example payments from athletes for additional clothing, late payment of fees, etc.
Click here to download.

Blogging Guide

This guide tells you how to request an account and publish articles on our Club web site.  Used by team Communication Reps and club executive and operational team.
Click here to download.


Coaches

Click to view documents and forms for coaches, for registration and tryouts.  Other documents are in the Media section of our TeamSnap coaches team.

Registration form: Vulnerable Sector Screening Request

Use this form to request a Vulnerable Sector Screening check from your local police station, at a discounted rate for non-profit organizations.
Click here to download.

Registration form: OVA Offense Disclosure Form

Complete this form required by the OVA, to comply with their policies with respect to disclosure of offences.
Click here to download.

Registration form: Coach Code of Conduct

Code of conduct signed by each coach in the Club.
Click here to download.

Coaching Expense Report

Use this form to to request reimbursement for coach’s expenses for the team’s OVA tournaments in its usual age group, and Provincials.  Do not use this form for extra tournaments, such as playing up an age group, or playing at nationals, as these are team expenses.  Have your team’s Parent Rep use the Team Account Withdrawal Request (above) for these expenses.
Click here to download.

OVA Accident Reporting Form

Form used to report accidents and injuries that occur at club or OVA-sanctioned events, including practices.
Click here to download.


Club

Click to view documents and forms for club Operating Committee and Executives.

Expense Report

Use this form to to request reimbursement for general club expenses not related to coaching at tournaments.  Do not use this for coaching expenses; use the Coaching Expense Report above.
Click here to download.


Durham Attack CARES / Athlete Assistance

Click to view documents and forms for our Athlete Assistance Program.

How to Apply For Athlete Assistance

Follow these procedures to apply for support from our Athlete Assistance Program.
Click here to download.

Athlete Assistance Application

Application applying to our Athlete Assistance Program.
Click here to download.

Jumpstart Application Procedures

You can find the application procedures here on the Jumpstart web site.

Jumpstart Application Form

Use this form to apply for funding from Jumpstart.
Click here to download.

KidSport

Use this form to apply for funding from KidSport.
Click here to download.

Their Opportunity Application Procedures

You can find the application procedures here on the Their Opportunity web site.


Sponsorship Kit

Information and documents to help you secure team sponsorships

Sponsorship Letter

This sample letter, in Microsoft Word format, provides examples of the benefits that you can offer to sponsors. Each team should customize this to meet their personal plans for the season. Note that there are a limited number of teams in our House League (typically 24). Space on a house league jersey is allocated to our $1000 + sponsors. If we do not have enough sponsors at this level to fill the typical 24 jerseys, we will allocate space to our next largest sponsors in descending order.
Click here to download a sample sponsorship letter.

Thank-you Letter for Team Sponsors – Athlete Assistance

This letter, thanking sponsors for supporting our Athlete Assistance Program with part of their donation, should be given to all team sponsors when you approach them with your team’s individual sponsorship letter.
Click here to download the thank-you letter.

Fact Sheet

One page handout describing the Club and its athletes, and the benefits that Durham Attack provides to the community and to Durham Region businesses.
Click here to download.

Sponsor Information Form

Use this form to provide the Club with sponsor information that is to be used to acknowledge the sponsor on our web site.  It outlines our sponsorship levels and the standard benefits that the Club provides.  It must be submitted for every team sponsorship, when the sponsor information and cheque is provided to the Club.
Click here to download.